User Guide
This guide covers the features available to every employee using Open Intranet. Whether you need to read company news, find a colleague, browse documents, or submit a form, you will find step-by-step instructions here.
New here? Start with Your first day Sign in, look around, read and react to news, search, update your profile and find help.
I want to…
Section titled “I want to…” Add a page Create a basic page and find out how it gets into the menu.
Publish news Write a news article, mark it Must Read or notify everyone.
Upload a document Add a file or a cloud link to the document library.
Book a room Check the calendar and reserve a meeting room.
Find a colleague Search the directory and open the organization chart.
See what I can do The default roles and what each of them allows.
Who is this guide for?
Section titled “Who is this guide for?”This guide is written for authenticated users: employees who log into the intranet with their account. It assumes no administrative privileges; administrators should also consult the Administration section. Pages and sections without a badge are for every logged-in user. A badge tells you when something needs more (point at it for an explanation):
- Editors people with an editor role, for example Creating Content
- Administrators administrators
- Optional feature only available if your administrator has enabled it
What you will find
Section titled “What you will find”| Section | What it covers |
|---|---|
| Your first day | A short walk through the intranet for new users |
| Homepage & Navigation | The dashboard, main menu, and header bar |
| News | Reading and browsing company news |
| Events | Upcoming events, calendar, and event details |
| Knowledge Base | Internal documentation organized in a book structure |
| Pages | Static pages like About Company or department pages |
| Document Management | Browsing folders, downloading, and searching documents |
| Employee Directory | Finding colleagues and viewing the organization chart |
| Your Profile | Viewing and editing your personal profile |
| Social Features | Bookmarks, comments, and reactions |
| Search | Finding content across the entire intranet |
| Creating Content | For editors: creating and editing basic pages, news articles, events, knowledge base pages and webform pages |
| Room Booking | Checking the room calendar and booking a meeting room |
| Roles: what you can do | What the default roles allow |