Room Booking

Manage every bookable space in your company — conference rooms, meeting rooms, creative spaces, phone booths and other facilities — with a built-in calendar and per-room metadata.

Overview

The Room Booking feature ships as the Room Booking System recipe (openintranet_rmb). Once enabled, it adds two content types (Rooms and Bookings), a calendar view at /rooms, dedicated menu links and a Room Manager user role.

The feature uses Drupal core nodes and the fullcalendar_view contrib module under the hood — no custom entity engineering required, so everything you already know about Drupal content (revisions, permissions, multilingual) applies to rooms and bookings out of the box.

Key capabilities

• Two content types — rmb_room for the bookable spaces and rmb_booking for individual bookings
• Calendar view — Drag-friendly month / week / day calendar at /rooms showing every booking
• Rich room metadata — Capacity, location, description and a multi-select equipment list (whiteboard, projector, video conference system, coffee machine, …)
• Time-range bookings — Each booking has a start and end timestamp via Drupal’s native datetime_range field
• Main-menu integration — A “Room Booking” menu group with shortcuts to the calendar and the booking form
• Demo content included — Three sample rooms (Executive Boardroom, Creative Workshop, Phone Booth) install with the recipe so editors can see real examples
• Dedicated role — Room Manager for staff who curate the room catalogue without giving them full admin rights

Enabling the recipe

Room Booking is not part of the core Open Intranet install — it is an optional recipe. Enable it once per site:

1. Visit Administration → Browse → Recipes (/admin/modules/browse/recipes)
2. Find [Open Intranet] Room Booking System
3. Click Install

The recipe imports two content types, fields, the calendar view, the Room Manager role, three menu links and three demo rooms.

After install you can re-apply the recipe at any time from the same page (the Reapply button) to restore default config.

Calendar view — /rooms

The calendar at /rooms is the central hub. Every booking appears as a coloured event. Switch between Month, Week and Day views, click an event to open its detail page, or click an empty slot to start a new booking.

The page link is also exposed in the main menu under Room Booking → Room Booking Calendar.

Adding a room — /node/add/rmb_room

Rooms are the bookable spaces. Use Content → Add content → Room or /node/add/rmb_room.

Room fields

Field	Type	Notes
Title	Text	Room name shown everywhere (e.g. “Conference Room — Executive Boardroom”)
Description	Long text	Marketing copy, availability hours, restrictions
Location	Text	Free-form, e.g. “15th Floor, Executive Wing, Room 1501”
Capacity	Integer	Maximum number of people
Equipment	Multi-select	Pre-defined list (see below). Multiple values allowed.

Equipment options (out of the box)

• Flipchart
• Whiteboard
• Projector
• TV / Display Screen
• Video Conference System
• Air Conditioning
• Coffee Machine
• Water Dispenser

You can extend the list by editing the Equipment field on the rmb_room content type at /admin/structure/types/manage/rmb_room/fields.

Adding a booking — /node/add/rmb_booking

Use Content → Add content → Booking or /node/add/rmb_booking. The same form opens when you click an empty slot in the calendar.

Booking fields

Field	Type	Notes
Title	Text	Short description of the booking (e.g. “Q4 strategy review”)
Date	Datetime range	Start and end timestamp
Room	Entity reference	Pick from existing rooms

After saving, the booking appears immediately in the calendar at /rooms.

Room detail page

Each room has its own canonical page that lists capacity, location, equipment and the room description. Useful to share a direct link with a colleague: “Book us into [Executive Boardroom]”.

Demo content

The recipe ships three illustrative rooms so editors can see how everything looks before adding their own:

Room	Capacity	Location
Conference Room — Executive Boardroom	12	15th Floor, Executive Wing, Room 1501
Creative Workshop Space	8	5th Floor, Innovation Hub
Phone Booth	1	Multiple floors

Delete or edit them once you have your real catalogue.

Roles and permissions

The recipe creates a dedicated Room Manager role that can:

• Create, edit and delete rooms and bookings
• Manage the calendar view

Assign it to facility / office managers so they can curate the room catalogue without giving them full administrator rights. End users with the Authenticated role can typically create their own bookings (configurable per site) and see all rooms in the calendar.

Permissions are configurable at /admin/people/permissions — search for “rmb_room” and “rmb_booking” to see all the relevant rows.

Menu links added

The recipe adds three entries to the main menu, grouped under a Room Booking parent:

• Room Booking (parent / dropdown)
  • Room Booking Calendar → /rooms
  • Add Room Booking → /node/add/rmb_booking?destination=/rooms

You can rename, reorder or hide these from Structure → Menus → Main navigation.

Modules used

The recipe depends on the following Drupal modules — all of them ship with Open Intranet by default:

• node, text, options — Drupal core
• datetime_range — Drupal core
• views — Drupal core
• fullcalendar_view — Contrib calendar widget