Everything Your Team Needs
Open Intranet comes pre-configured with 25+ features for internal communication, knowledge sharing, and team collaboration. Ready to use out of the box — and endlessly customizable.
Communication
Reach every employee — from HQ to the front line.
News and Announcements
Publish company news with precision targeting and access control. Target by department, location, group, or role. Schedule publication dates, pin important articles, and organize with categories and tags.
Why it matters: Instead of sending an email that 80% of your organization never reads, publish news on the intranet where it's persistent, searchable, and trackable.
Must-Read Tracking
Mark any content as "Must Read" and track who has read it, when, and who hasn't. Send automated reminders, set deadlines, and generate compliance reports.
Why it matters: When a safety procedure changes or a new policy takes effect, you need proof that every employee was informed.
Multi-channel Messenger
Reach deskless employees who don't have intranet accounts. Create contact databases, import from CSV, group by department, and send via email or SMS.
Why it matters: 80% of the workforce in retail, healthcare, and logistics doesn't have corporate email. Multi-channel Messenger bridges this gap.
Knowledge & Documents
One source of truth for your organization.
Knowledge Base
Centralized repository for procedures, instructions, and documentation. Create structured articles with rich text, organize into categories, track version history, and control access per article.
Why it matters: Procedures, manuals, and institutional knowledge in one searchable place — not locked in someone's head or an email from 2019.
Document Management
Upload files of any type. Link from Google Drive, OneDrive, Dropbox. Unlimited folder hierarchies with drag-and-drop, per-folder permissions, full-text search within documents, and version control.
Why it matters: Replace scattered file servers, shared drives, and email attachments with one organized, searchable repository.
AI-Powered Content
Use AI to draft news articles, announcements, and knowledge base content. Generate headlines, lead paragraphs, summaries, and improve readability.
Why it matters: Internal communications teams are often small. AI assistance helps them produce more content, faster.
Full-Text Search
Search across all content types including inside PDF and Office documents. Autocomplete suggestions, filter by type, date, author, or department.
Why it matters: The intranet is only useful if people can find what they need.
Learning & Training
Onboard, train, certify.
Learning Management System (LMS)
Create courses with multiple lessons, rich content (text, video, quizzes). Assign to users or departments, track progress, issue completion certificates, and set mandatory training deadlines.
Why it matters: From new employee onboarding to annual compliance training — structured learning with tracked completion.
Forms & Workflows
Digitize internal processes.
Internal Forms
Drag-and-drop form builder with text, number, date, file upload, signature, and conditional fields. Multi-step forms, email notifications, automated routing, submission dashboards, and PDF export.
Why it matters: Replace paper forms, email requests, and spreadsheet tracking with structured digital forms.
Consultation Process
Structured decision-making and multi-level approval workflows. Create consultation requests, assign for review, track decisions with a complete audit trail.
Why it matters: Internal approvals follow a clear, documented process instead of email chains where decisions get lost.
People & Organization
Know your team.
Employee Directory
Employee profiles with photo, contact info, role, department. Organizational chart, search by any attribute, department browsing, and LDAP/Active Directory sync.
Why it matters: In a large organization, knowing who does what and how to reach them is essential.
Groups and Access Control
Unlimited nested groups with smart access inheritance. Restrict access to pages, documents, folders, and forms per group. Combined group-based and individual permissions.
Why it matters: Different departments need different information. Groups ensure the right people see the right content.
Calendar and Events
Company-wide, department, and team calendars. Event creation with details and attachments. Sync with Outlook and Google Calendar. Room/resource booking and recurring events.
Why it matters: One shared calendar replaces the confusion of competing schedule sources.
Analytics & Compliance
Measure, prove, improve.
User Engagement Analytics
RFV scoring per user, automatic segmentation (Champion, Loyal, At Risk, Dormant). Executive dashboards, adoption rates per department, content performance metrics, and CSV export.
Why it matters: Know which departments are engaged and which aren't. Identify at-risk users before they disengage.
Manager Dashboard
Location-specific insights for team leaders. Read tracking per team, must-read completion rates, training status, form submissions, and engagement metrics.
Why it matters: Team leaders need a quick view of their team's engagement — not the entire organization.
Built on enterprise-grade open source
Drupal 11. PHP/MySQL. Battle-tested by millions of websites worldwide.
Built on Drupal 11
Enterprise-grade CMS trusted by whitehouse.gov and the European Commission.
50,000+ Modules
Extend functionality with community-contributed Drupal modules.
REST API
Full API access for integration with external systems.
SSO
SAML 2.0, OAuth, Google SSO, Microsoft SSO.
LDAP/AD
Automatic user provisioning and group sync.
Multilingual
Built-in translation system for 100+ languages.
WCAG 2.1 AA
Accessible by design.
Mobile-First
Responsive design that works on any device.
Hosting Flexibility
Cloud (AWS, Azure, GCP) or on-premise.
Performance
Caching, CDN support, optimization for thousands of users.
Why Open Intranet instead of Staffbase, Workvivo, or SharePoint?
See how Open Intranet stacks up against typical SaaS intranet solutions.
| Open Intranet | Typical SaaS Intranet | |
|---|---|---|
| License cost | Free (open source) | $3–15 per user/month |
| 1,000 users, 5 years | €0 license | $180,000–$900,000 |
| Source code | Full access, inspectable | Closed, proprietary |
| Data location | Your choice: cloud or on-premise | Vendor's cloud |
| Customization | Unlimited (full code access) | Limited to vendor's options |
| Vendor lock-in | None — any Drupal developer | High — migration is costly |
| API access | Full REST API included | Often limited or premium tier |
| User limit | Unlimited | Priced per user |
Frequently Asked Questions
Is Open Intranet really free?
Yes. The software itself is free and open source. You can download it, install it, and use it without any licensing fees. Professional services (installation, customization, hosting, support) are available from Droptica as paid services.
How does it compare to SharePoint?
Open Intranet focuses specifically on internal communication and employee engagement. It's simpler to use, cheaper to run (no per-user fees), and fully customizable. SharePoint is a broader platform but significantly more complex and expensive.
Can we extend it with custom features?
Yes. Open Intranet is built on Drupal, which has an extensive module system. You can use existing modules from the 50,000+ available, or develop custom modules for your specific needs.
What kind of support is available?
Droptica offers three support packages (CONNECT, ENGAGE, ENTERPRISE) with different SLA levels, customization hours, and features. Community support is also available through Drupal community channels.
See All Features in Action
Book a free 30-minute demo. We'll walk you through the features most relevant to your organization.